Table of Contents

Reports Overview

Thao Nguyen Updated by Thao Nguyen

Reports are used to display and summarize various types of data in your production.

Each department has a different set of available reports. If you have access to multiple departments, make sure that the correct department is selected in the Department Selector. 

Note: Reports are episode-specific, so only one episode can be selected in the Episode Selector if you're working on an episodic.

Scenes Reports

There are two Scenes Reports (available for all departments except Set Dec):

  1. All Scenes Report
  • All Scenes - Outline - Without Characters

This report generates a list of all the Scenes in your production. Information will include the Scene Number, the Script Day, the Shoot Date, and the Script Location.

  • All Scenes - Detailed - With Characters

This generates the same information as the outline, but it will also include the Principal and Background Characters in each Scene, along with their Changes/Looks/Props (depending on department) in that Scene and a short description of that Change/Look.

Pro Tip: You can click Data Export in line with this report to download a CSV spreadsheet file that includes the Scene Number, Script Day, Shoot Date, Script Location, Scene Description, and Principals.
  1. Shoot Date Report

This report generates all of the Scenes that are shot within the input date range. Information includes Scene Number, Script Day, Script Location, and Scene Description, along with the Characters in each Scene and the Changes, Looks, and Props (depending on department) assigned, as well as any descriptions added.

Costume Crossplot

This report prints a crossplot of all Scenes, Changes, and Characters. You can choose to include all Characters or you can select specific Characters for the report. You can also choose to sort by Scene number or Shoot Date.

To print this report in color, be sure to check the box for Color coding prior to generating the report, then check the box for Background graphics in the print preview.


Cast/Actor Reports

Cast/Actor Reports are available for the Costume, Hair, Makeup, and Props Departments. 

  1. Character Reports (All Characters, Principal Characters, or Background Characters)

This report generates a list of all Characters in the selected episode. Information includes Character Numbers, Names, Genders, Descriptions, and the linked Actors. 

You can choose to generate the Report for the Principal Characters, Background Characters, or all Characters in the episode.

The Character Reports can be generated in all four departments and can also be downloaded as a CSV spreadsheet file by clicking Data Export.

Costume Cast Reports

  1. Actor Fitting Report

This report generates all the Fitting Information that has been input for an Actor, along with their contact information, the roles they play, their headshot, and any Actor & Costume notes that have been added.

  1. Cast Fitting Chart

This report generates a chart of all of your Actors’ fitting information. If your production is an episodic, this can be generated by episode or for the whole season.

Hair & Makeup Cast Reports

  1. Actor Notes Reports
  • This report generates all of the Makeup notes that have been added for an Actor. This information in the Report for Makeup includes Hair Color, Skin Tone, Piercings, Eye Color, Scars/Wounds, Tattoos, and/or Allergies, along with any Makeup Notes.
    For Hair, the information includes Hair Color, Skin Tone, Eye Color, Hat Size, Wig Measurements, and/or Allergies, along with any Hair Notes.

Reports By Department

Each department has various reports that can be generated that are specific to that department’s work and information, such as continuity books.

Costume

  • Changes Detail is your Continuity Book
  • Changes Outline is an outline of your Characters’ Changes and which Scenes they’ve been assigned.
  • Changes Episodic breaks down the Characters’ Changes by Episode. Select two episodes in the dropdowns and the report will run those episodes and all in between.
  • Bag Tags for Label Writers formats bag tags that can be printed from a label writer.
  • Bag Tags for Regular Printers generates bag tags that can be printed from a normal printer.
  • Change Gallery Report generates all the Continuity Photos that have been tagged to a Character’s specific Change. 

Hair & Makeup

  • Looks Detail is your Continuity Book.
  • Looks Progression Report is an outline of a Character’s Looks for the episode.
  • Looks Gallery Report generates all the Continuity Photos that have been tagged to a Character’s specific Look.

Props

  • All Props is a list of all the Props in an episode. You can select how you want it to be sorted and whether or not you want to generate the report for Props of all categories or selected categories. You can also export this report to a CSV spreadsheet file.
  • Assets Report is a list of all the Props that you’ve marked as an Asset. This can be generated with or without main Inventory Photos for each prop.
  • Props Continuity is your Continuity Book.
  • Status Report lists all of the Props in your episode by the status that you have assigned to them, such as Ordered, Received, Returned, etc.

Set Dec 

  • Set List is a list of all Sets and their descriptions separated by Set type. You can also choose to export this data to a CSV spreadsheet file.
  • Set Breakdown is a list of all Sets and the Scenes in which they are used.
  • Locations Breakdown is a list of all Script Locations and their Scenes.
  • Asset Inventory List is a list of all the Set Pieces in the episode that have been marked as Assets.

Wrap Reports

Wrap Reports are available for the Costume, Props, and Set Dec departments. They are particularly useful after you’ve created your Wrap Boxes and need to track your Inventory.

Costume 

  • Item Source Report lists Items and where they were bought, rented, made to order, or promoted from.
  • Hold Tags generate tags for rental Items that need to be held until a certain date. The tags are formatted to print from a label writer.
  • Wrap Boxes lists your Wrap Boxes and all the Items that have been added to those Wrap Boxes.

Props

  • Wrap Boxes lists your Wrap Boxes and the Props that have been added to those Wrap Boxes. This can be generated with or without Inventory Photos.

Set Dec

  • Wrap Box Label generates labels for your Wrap Boxes.
  • Wrap Box Detail is a detailed outline of your Wrap Boxes, which includes all the Set Pieces that have been added to them. This can be generated with or without Inventory Photos.
Note: You can save any of the reports as PDF files instead of printing them.

How did we do?

Your Continuity Book

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