Table of Contents

Adding and Removing Inventory

Michelle Salatto Updated by Michelle Salatto

Adding Inventory

Any user can add Inventory as long as they are not in “Read Only” mode and have permission to an Inventory department.

Note: Hair and Makeup do not currently have access to Inventory.

Costume Items, Props, and Set Pieces can be added to an Inventory table. See more department specific tips below.

  1. Click Inventory in the top navigation bar.
  2. Click Add.
  3. Enter the Name in the Create Inventory form (other fields can be added at any time).
  4. Make sure the correct department is selected from the department selector dropdown.
  5. To Save the Inventory:
  • Click Create to add one piece of Inventory.
  • Click Create and Duplicate to add one piece of Inventory and create an identical copy.
  • Click (+) to create and add another new piece of Inventory.
Create Inventory


Pro Tip: Click the Settings icon in the edit modal to customize what fields you see when adding Inventory. These settings are both user and browser specific.

To customize the fields you see when creating new items:

  1. Click on Inventory.
  2. Click on Add.
  3. On the Create form, click the Gear icon to select or deselect the fields you want to see.
  4. Click Save.
Edit Fields

When you click on the name of a piece of Inventory from the Inventory Index page, you will be redirected to the Inventory View page. 

Note: On the Inventory View page, you will only see fields that have information in them.

To customize the fields you see when editing existing items:

  1. Click Edit Item.
  2. On the Edit form, click the Gear icon to select or deselect the fields you want to see.
  3. Click Save.

Adding Photos to Inventory

The fastest way to add an Inventory photo is on the Inventory View page. Quickly access the Inventory View page by typing the piece’s name into the Universal Search bar and selecting it from the search results. 

From the Inventory View:

  1. Click the Sidebar Ellipsis.
  2. Select Add Photo.
  3. Either drag and drop the photo from your desktop or click Select Files to find and select the photo to upload.
  4. Make sure your department is selected. 
  5. Click Save.
Add a Photo to Inventory
Note: The photo will display as a thumbnail on the Inventory Index and on the sidebar of the Inventory View page.


Inventory by Department

Besides the Inventory Index, each department will notice other locations they can add new pieces of Inventory to.

Note: Inventory is department specific; Inventory cannot be assigned to one department and then reassigned to another department.

Adding Costume Items

Add New or Existing Costume Items from the Change View. Quickly access the Change View page by typing the change into the Universal Search bar and selecting it from the search results. 

To add new Items from the Change View:

  1. Click Add on the desired Change table.
  2. Select Create New Item from the drop down menu.
  3. Enter the Name in the Create Inventory form (other fields can be added at any time).
  4. Confirm the Department is set to Costume.
  5. Save the Inventory Item:
  • Click Create to add one piece of Inventory.
  • Click Create and Duplicate to add one piece of Inventory and create an identical copy.
  • Click (+) to add one piece of Inventory and create another new piece of Inventory.
Add Item to Change
Pro Tip: The more fields you complete (i.e. brand, color, description, and size)  the easier it may be for other crew members to locate items during shoot, wrap and reshoots!

Remember you can also Add Existing Items to a Change. Once you create a piece of Inventory, you do not have to create it again.


Adding Props

Props can be added on the Scene View or Character View pages. Quickly access these pages by typing the Scene or Character into the Universal Search bar and selecting it from the search results.  You can also select a Scene from the Scene Index or a Character from the Character Index.

  1. Click Add on the Props table. 
  2. Select Create New from the dropdown menu.
  3. Enter the Name in the Create Inventory form (other fields can be added at any time).
  4. Confirm the Department is set to Props.
  5. Select the Character (that the prop is owned by) from the Characters dropdown menu.  
  6. Save the Inventory item:
  • Click Create to add one piece of Inventory.
  • Click Create and Duplicate to add one piece of Inventory and create an identical copy.make a copy of that piece of Inventory.
  • Click (+) to create and add another new piece of Inventory.
Add Prop to Scene
Pro Tip: You can also create your props directly in the budget!


Adding Set Pieces

Currently, new Set Pieces can only be added from the Inventory table. 

🎬 Coming Soon: Adding new Set Pieces on the Set View.

Once you create a Set Piece on the Inventory Index, add Existing Set Pieces on the Set View. Quickly access the Set View page by typing the Set name into the Universal Search bar and selecting it from the search results. 

  1. Click (+) Add Existing Set Piece.
  2. Type the Set Piece name and/or select from the list of existing Set Pieces in the drop down.
  3. Click Save.
Add Set Piece
Pro Tip: You can also create the set piece in Money Tracking.


Removing Inventory

Inventory can be deleted from the Inventory Index or from the Inventory View page, which will delete the Inventory item completely from the production.

Pro Tip: Use Universal Search to find a specific piece of Inventory or use the search on the Inventory Index.

From the Inventory Index:

  1. Find the row with the Inventory Piece you wish to remove.
  2. Click the Inline Ellipsis of the Inventory Piece.
  3. Select Delete.
Removing Inventory
Note: Inventory can also be removed from Scenes (Props), Changes (Costumes) and Sets (Set Pieces) without being deleted from the production. Just look for the vertical ellipses in the right column of the Inventory table on those view pages. 

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