Table of Contents

Matching Columns

Jennifer Sneider Updated by Jennifer Sneider

The first time you upload a ledger to a Project, you must match the columns of the ledger to the appropriate Asset Hub fields. You only need to do this once, as this locks the matches for future uploads. Contact your Account Manager if you have any questions.

Warning: Do not edit column matches after the initial upload.

Each accounting software has its own unique column matches in the charts below. Use the Table of Contents to the right to quickly navigate to the software you need.

Note: Certain Studios might have additional available fields to match.

Global Vista

Ledger Column

Asset Hub Column

CO

None

LOC

None

DE

Department

TL

Sub Department

SET

Char/Set Code OR Sub Code (if no SB column)

TX

None

I

None

A

None

VT

None

Detail Description

Asset Name

Reference

None

PO Number

PO #

Vendor Name

Vendor

Invoice Number

Invoice #

Src Code

Source Code

Year Period

Eff Date

Trans. Number

Trans #

Amount

Cost

Curr

Origin Currency

SB

Sub Code

Smart Accounting

Ledger Column

Asset Hub Column

CompanyCode

None

ProjectOrGlProd

None

Department

Department

SubDept

Sub Department

Set

*** Char/Set Code OR Sub Code OR None ***

AccountDesc

None

LocationCode

None

EpisodeCode

None

SetCode

*** Char/Set Code OR Sub Code OR None ***

FreeCode1

None OR Asset Designation (if A, I, M)

FreeCode2

None OR Asset Designation (if A, I, M)

FreeCode3

None OR Asset Designation (if A, I, M)

FreeCode4

None OR Asset Designation (if A, I, M)

InsuranceCode

None

TaxCode

None

Description

Asset Name

Reference

None

FiscalPeriod

None

VendorName

Vendor

TransMasterId

Trans #

TransTypeCode

Source Code

CurrencyCode

Origin Currency

PeriodNumber

None

PoNumber

PO #

DocumentNumber

Invoice #

EffectiveDate

Eff Date

PaymentNumber

Payment #

JeSourceCode

None

Amount

Cost

StarTransferCode

None

StarSourceCode

None

WorkAuthorization

None

DistributionChangeType

None

DistributionTransMasterId

None

PSL

Ledger Column

Asset Hub Column

Department

Department

SubDept

Sub Department

SubCode

Sub Code

SetCode

*** Char/Set Code OR None ***

Series

None

Location

None

Company

None

Set

*** Char/Set Code OR None ***

Ref Number

Reference #

*

None

Eff Date

Eff Date

Check Number

Payment #

Invoice Number

Invoice #

Invoice Date

*** Invoice Date OR None ***

P/O Number

PO #

Ven/Emp ID

None

WA Number

None

SAP Dwnl Post Date

None

Vendor/Employee

Vendor

9

None

FF1

None OR Asset Designation (if A, I, M)

FF2

None OR Asset Designation (if A, I, M)

FF3

None OR Asset Designation (if A, I, M)

FF4

None OR Asset Designation (if A, I, M)

CF

None

In

None

Source Code

Source Code

JE Number

JE #

Distribution Description

Asset Name

Org Cur

Origin Currency

Amount

Cost

3rd-Party 1099

None

Merchant Vendor Number

None

Merchant Vendor Name

None

Merchant Address 1

None

Merchant Address 2

None

Merchant City

None

Merchant State

None

Merchant Zip

None

Merchant Country

None

How did we do?

Uploading Ledgers

Handling POs

Contact