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Creating Assets by Exporting Inventory from SyncOnSet Crew Tools

Jennifer Sneider Updated by Jennifer Sneider

Users with permissions to both SyncOnSet Crew Tools for production and Asset Hub for the same project can use this feature.

Warning: Your accounting team may have already uploaded a financial ledger of assets. Please contact your Account Manager at (310) 451-1792 prior to reconciling to verify that you are reconciling correctly

Exporting from SyncOnSet Crew Tools to Asset Hub is 
one-way and finalOnce an item is exported, it cannot be exported again. As a result, please ensure that the items you are exporting have as much data entered as possible. Any changes made to items in SyncOnSet Crew Tools after they have been exported will not carry over to Asset Hub.

Exporting from SyncOnSet Crew Tools to Asset Hub

The following information transfers from SyncOnSet Crew Tools to Asset Hub in order to ease the process of reconciling Transactions (this may vary based on Studio):

  • Name, Cost, Description, Photos, Brand, Color, Quantity, Vendor, Wrap Box, and Payment Method
  1. In SyncOnSet Crew Tools, click Inventory in the top navigation menu.
  2. Using the checkboxes in line with the Inventory on the left, checkmark the Inventory you'd like to move over to Asset Hub.
  3. Click the horizontal Ellipsis Export > To Asset Hub.
  4. Once exported, navigate to Asset Hub and find the For Review tab on the secondary navigation bar on the Assets Index. There will be a counter of how many Assets are For Review next to the header.
  5. From here, you can either match the Inventory to existing Transactions or you can accept the Inventory as Assets.

Matching a Transaction to SyncOnSet Crew Tools Inventory

  1. While logged in to your Series/Franchise, click Transactions on the top navigation bar.
  2. Click anywhere in the line of the transaction you'd like to match to an existing SyncOnSet Crew Tools Inventory item (must be in Costume, Set Dec, or Props).
  3. Click Match - SyncOnSet Crew Tools Inventory.
  4. On the next page, use the search bar and filter options to find the Inventory item you would like to match to your Transaction.
  5. When you find the Inventory item(s) you are looking for, check the box(es) on the left.
  6. Hold down shift on your keyboard and click the cost field for the Inventory item you are matching to your Transaction. This will allow you to update the cost displayed to reflect the total cost of the Transaction. 
Pro Tip: If the cost of the Inventory does not match the Transaction total, the difference will be listed at the top of the page.
  1. When you are satisfied with the match, click Match.
  2. A green notification will appear at the bottom of the screen to confirm your match and you will be redirected to the Transactions Index. If all required fields are complete, the Asset will move to the Assets Index.

Accepting SyncOnSet Crew Tools Inventory as Assets

  1. From the For Review tab, click anywhere in the line of an item. A window will appear and you can add any required or additional information. When you're done, click Save.
Note: Required fields are marked with an asterisk (*).
  1. Checkmark Inventory items that say Ready to go! 
  2. Click Add/Update > Accept Assets.
  3. A green notification will appear at the bottom of your screen to confirm that your Assets have been created.

How did we do?

Creating Assets Manually