Table of Contents

Uploading and Tagging Photos

Michelle Salatto Updated by Michelle Salatto

Uploading Photos

Actors and Inventory have been added and it's time to upload and tag some photos! There are various ways you can upload photos to the website, depending on your workflow.

If you want to bulk upload your photos, we suggest uploading them from the Gallery. On the other hand, if you are looking to upload photos to a specific entity (i.e. Scene, Character, Change, etc.), we suggest uploading them from a View page. Set photos must be uploaded from the Gallery and tagged to the respective Set.

As a best practice, the total size of all photo files being uploaded should be 64MB or less. Photos are not compressed when uploaded on the web, but will display in various sizes around the site in order to reduce page load times. You can view a full size image from the Photo Viewer. Once the photo is open, right click on the image and open it in its own tab. Saving the image from there will download the full resolution image.

Note: Photos must be in .PNG, .JPG, or .JPEG format with a maximum file size of 20 MB.
  1. Hover over Gallery in the top navigation bar.
  2. Select Add Photos. 
  3. Drag and drop photo files from your desktop or click Select Files to browse your desktop files to search for the photos you’d like to upload.
  4. If you have access to multiple departments, select the department that you’re uploading your photos under.
  5. Add tags to your photos by typing the name or number of any entity in your production (i.e, Scenes, Characters, Changes, Props, and/or Items). Select the appropriate tags from the search results.
  6. Click Save.
Warning: Photos being used by multiple departments must be uploaded to each department. Once a department is selected, you can only add tags that pertain to that department (i.e., if you select the Costume department, then you cannot add a Look tag to that photo, only a Change tag).

To upload photos from a View page:

  1. Click on the hyperlinked name or number of a Scene, Character, Change, Look, or Prop, or use the Universal Search bar to find the entity.
  2. Click the Sidebar Ellipsis.
  3. Click Add Photo.
  4. You can either drag and drop photo files from your desktop or click Select Files to browse through your desktop files to search for the photos you’d like to upload.
  5. Click Save.
Note: When uploading from a View page, the photo(s) will automatically be tagged to the entity of the View page you're on. You can add any additional tags using the steps below.

Downloading Photos

Photos are not compressed when uploaded on the web, but will display in various sizes around the site in order to reduce page load times.

To download full-resolution photos:

  1. Open any photo in the Photo Viewer.
  2. Right click on the image and open it in its own tab. If you're in the Main Gallery, you'll need to deselect the zoom feature by clicking the Magnifying Glass Icon.
  3. Once the photo is open in the new tab, right click on the image to save it in full-resolution

Tagging Photos 

It’s important to tag your photos in order to easily organize and locate your photos as you navigate through SyncOnSet. Photo tags tell you exactly what entities a specific photo is associated with, whether it’s a Scene, Character, Change, Look, etc. When it comes time to generate your Continuity Book, photos must be tagged correctly in order for them to appear in the right place on the report.

We recommend tagging photos when they are initially uploaded. However, if you’ve skipped this step, click into your Gallery and add the appropriate tags. 

To tag photos:

  1. Click Gallery in the top navigation bar.
  2. Locate the photos you want to tag by using the Gallery search bar or the drop-down menus in the top right corner. You can filter by Untagged Photos, All Photos by Scene, or All Photos by Character. You can also switch between Continuity Photos or Research Photos.
  3. Click the blue Tag button.
  4. Select the photo(s) you want to tag.
  5. Click the blue Tag button again.
  6. Type in the name or number of the entity you want to tag the photo(s) to. You can add as many tags as you’d like. If the photo is a research or fitting photo, use the Tag as Research toggle to mark the photos as research.
  7. Click Tag.
Note: Any photos uploaded and tagged from other pages of the website will also populate in the Gallery. Colored dots in the bottom left corner of each photo will indicate which department each photo has been uploaded under.

To remove tags:

  1. Click on the photo in the Sidebar Gallery of a View page or in the main Gallery.
  2. Click the X next to the tags you wish to remove.
  3. Click Remove to confirm.
Note: Removing tags must be done individually. Once tags have been removed, you can retag them with the correct tags using the steps above.

Deleting Photos

To delete photos:

  1. Locate the photo in the Sidebar Gallery of a View page or in the main Gallery.
  2. Click on it to open the Photo Viewer.
  3. Click the red trash can button in the bottom right corner.
  4. Click Delete to confirm.

Note: Photos must be deleted individually.

Main Photo

Any photo that has been tagged to a Scene, Character, Change, Look, Prop, and/or Set can be assigned as the Main Photo for that entity. The Main Photo is the photo which will appear as the thumbnail which can be used to identify that particular entity.

To make a photo the Main Photo:

  1. Access the View page of the entity (done by clicking on the Name/Number of the Scene, Character, Change, Look, Prop, or Set).
  2. Locate the photo in the Sidebar Gallery and click on it.
  3. Click the star icon next to the specific tag to assign it as the Main Photo for that entity.

To unassign a Main Photo from an entity, simply choose a different photo and use the steps above to assign a new photo!

Note: The Main Photo for a Look or Change is not Scene-specific. The thumbnail will display alongside that Look or Change regardless of what Scene it's assigned to.

Research Photos

Users with the View Research Gallery permission can upload and view any photos that have been marked as research, including fitting photos. These photos can be uploaded from a particular View page (i.e. Scene, Character, Change, etc.) as well as from the Gallery.

  1. Hover over Gallery in the top navigation bar.
  2. Select Add Photos. 
  3. Drag and drop photo files from your desktop or click Select Files to browse your desktop files to search for the photos you’d like to upload.
    1. If you have access to multiple departments, select the department that you’re uploading your photos under.
  4. Add tags to your photos by typing the name or number of any entity in your production (i.e, Scenes, Characters, Changes, Props, and/or Items). Select the appropriate tags from the search results.
  5. Click Mark as Research to specify that this is a research photo.
  6. Click Save.

To upload research photos from a View page:

  1. Click the Sidebar Ellipsis and select Add Photo.
  2. Drag and drop your photos or select them from your computer.
  3. Your photos are automatically tagged to the entity of the View page that you're on. Use the search bar if you would like to add additional tags.
  4. Click Mark as Research to specify that this is a research photo.
  5. Click Save.

How did we do?

Gallery Overview

Sorting and Filtering the Gallery

Contact