Table of Contents

Wrapping Inventory

Michelle Salatto Updated by Michelle Salatto

Costume, Props, and Set Dec are the only departments with access to Inventory and Wrap. For episodics, Wrap Boxes exist across the series and are viewable regardless of which episode(s) you have selected.

Note: Wrap Boxes are assigned to a department and cannot be moved to another department.

Creating Wrap Boxes

A Wrap Box must be created before inventory can be add to it. A Wrap Box can be created on the Wrap Box Index or any time you see a Wrap Box dropdown.

Create on the Wrap Box Index

To create a Wrap Box on the Wrap Box Index:

  1. Hover over Inventory in the top navigation bar and click Wrap.
  2. Click Add. 
  3. In the Create Wrap Box form, select the department and enter the Box Number (other fields can be updated at any time).
  4. Click Create to create one box or (+) to create a box and add another
Wrap box index
Pro Tip: Click the Ellipsis in line with a box to edit or update the Description, Storage Location, or Pallet. You can also delete a box this way! 

Create on a Create Inventory Form

When creating new Inventory there is a Wrap Box dropdown on the Sidebar of the Create Inventory form. Select an existing Wrap Box from the dropdown or create a new Wrap Box:

  1. Type a new Wrap Box number. 
  2. Hit Enter on your keyboard or select the Create option from the dropdown.
Create Inventory

Create on an Inventory View

The Inventory View page displays Wrap Box information in the Sidebar. To create a new Wrap Box:

  1. Click the Pencil icon next to Wrap Box Info.
  2. In the Select or Create New Wrap Box field, type a new Wrap Box number.
  3. Select Create from the dropdown.
Note: If you are splitting quantities, you can create multiple Wrap Boxes and adjust the quantities per box from this Edit form.

Storage Locations for Inventory and Wrap Boxes

Storage Locations can be added from the Wrap Box Index or from the Inventory Index. Click the Horizontal Ellipsis at the top of the table and select Edit Storage Locations to add more options to your list.

Wrapping by Change

You can Wrap by Change from the Wrap Box View page or add a Change to a Wrap Box from the Change View page.

On a Wrap Box View, click the blue hyperlink that says Grouped by Character to toggle your view of a Wrap Box to Grouped by Change.

Wrap Change on a Wrap Box View

  1. Select a Wrap Box from the Wrap Box Index or search for it in the Universal Search bar.
  2. Click Add on the Costume Items table and select Add Existing Change.
  3. In the Add Changes to Box form, select the Character, Episode, and Changes you’d like to add to that Wrap Box.
  4. Click: Add to add the selected Change(s) or (+) to add the selected Change(s) and then select Change(s) from a different Character or Episode.

You can add multiple Changes for a single Character and episode at a time.

Note: If you have an item in multiple Changes in the same box, you can only wrap the item with one Change. An Arrow indicates it is wrapped with another Change in the box. Click the Arrow to adjust which Change it is wrapped with.

Wrap Change on a Change View

  1. Search for a Change in the Universal Search bar or select a Change from the Character View page.
  2. In the Sidebar, click the Pencil icon next to Wrap Box Info.
  3. Select the Wrap Box from the list.
  4. Click Save.

Adding Existing Inventory to a Wrap Box

To add existing Inventory to a Wrap Box:

  1. Click into the Wrap Box on the Wrap Box Index page or search for it by typing in the Wrap Box number into the Universal Search bar.
  2. Click Add.
  3. Click Add Existing Inventory.
  4. Click the (+) button to add a piece of Inventory to the box.
  5. Click Done.

When adding existing Inventory, filter the Inventory by Character Closet (Costumes and Props), Sets (Set Dec), or filter the list by using the search bar to narrow down the list of Inventory.

Note: When you click Add Existing Inventory, you’ll notice the Inventory pieces are in an Inventory Table. You can move, resize, and choose columns as you wish. The sort of this table is determined by the sort on the Inventory Index.

Wrapping by Set

Set Dec users can add Inventory to a Wrap Box by Set.

  1. Select a Wrap Box from the Wrap Box Index or search for it in the Universal Search bar.
  2. Click Add on the Set Pieces table and select Add Existing Inventory.
  3. Select the Set from the Set dropdown or use the search bar to narrow down your list.
  4. Click the (+) button on the far right of the Set Piece(s) you’d like to add to the Wrap Box.
  5. Click Done.
Pro Tip: On the Add Existing Inventory form, click the Choose Columns button next to the search bar to select which columns you’d like to view.

Splitting Quantities

If you are keeping track of multiples of a piece of Inventory, you can track the Quantity in each Box (Qty. in Box) separately.

Note: Qty in Box cannot be split between Changes in the same box. It reflects the total quantity of the item in that box.
  1. Go to the Wrap Box View by clicking on the Wrap Box number on the Wrap Box Index or Change View.
  2. Click the Ellipsis in line with the piece of Inventory you’d like to adjust.
  3. Click Edit.
  4. Change the Qty in Box (or the total quantity).
  5. Click Save.

If the piece of Inventory doesn’t have a Quantity it will be marked as N/A.

The Quantity in Box can also be edited from an Inventory View page.

  1. Click the Inventory name to get to the Inventory View page or search for it in the Universal Search bar.
  2. Click the Pencil icon next to Wrap Box Info in the sidebar.
  3. Edit the Quantity in Box field. 
  4. Click Save.

Creating New Inventory in a Wrap Box

If you have additional pieces of Inventory that haven’t been created as Inventory yet but need to get wrapped, you can create the Inventory directly in the box.

  1. Go to the Wrap Box View by clicking the Wrap Box number on the Wrap Box Index or Change View.
  2. Click Add and select Create New.
  3. Type the name of the Inventory you’d like to add. 
  4. Save your work by clicking:
  • Create to create that piece of Inventory.
  • Duplicate to make a copy.
  • (+) to create a piece of Inventory and add another.

This is the same form you see when adding Inventory from the Inventory Index. Click Adding Inventory to learn more about using this form.

Adding Photos to Wrap Boxes

All the main Inventory photos display in line with each Inventory piece on the Wrap Box View. You can also upload a photo of the box, pallet, or its contents directly to the Wrap Box.

The fastest way to get to the Wrap Box is via the Universal Search bar. From the Wrap Box View page, click the Sidebar Ellipsis and select Change Photo. 

You can only add one photo to the Wrap Box.

Removing Inventory from a Wrap Box

To remove Inventory from a Wrap Box:

  1. Click the Ellipsis in line with the piece of Inventory you wish to remove.
  2. Select Remove from Box.
  3. Click Remove to confirm your action.
Wrap Box View

How did we do?

Wrap Box Index

Contact