Viewing Multiple Episodes
Episodics: Traditional vs. Like a Feature
Season Data Transfer
The New and Improved Crew Tools
Register for SyncOnSet
Creating a Production and Initial Script Breakdown
Production Homepage Overview
Accessing My Productions
Two-Factor Authentication (2FA)
Managing Users and Permissions
Revising a Script
Crew Tools Best Practices for COVID Compliance
Lite Plan for Features
Scene Index Overview
Customizing the Scene Index
Adding and Updating Shoot Dates
Scene View Overview
Adding Characters to a Scene
Customizing the Inventory Index
Adding and Deleting Inventory
The New and Improved Inventory
Tracking Assets in Continuity
Characters and Sets
Character Index Overview
Character View Overview
Principal Characters with Multiple Numbers
Adding and Removing Background
Adding and Removing Principal Characters
Linking and Merging Characters
Deleting a Character
Set Index Overview
Set View Overview
Adding and Removing Sets
Changes and Looks
The New and Improved Changes and Looks
Building a Change
Adding and Removing Changes
Editing and Inserting Changes
Bag Tags/Change Labels
Building Looks for HMU
Adding and Removing Looks
Actor Index Overview
Creating Actors and Assigning Actors to Characters
Actor View Overview
The New and Improved Actors
Uploading and Tagging Photos
Sorting and Filtering the Gallery
Printing & Sharing Photos
Wrap, Continuity Book, and Reports
What's New in 5.3.0?
[Mobile] App Settings
[Mobile] Multi-Department View
[Mobile] Universal Search
[Mobile] Switching Productions and Multi-Episode View
[Mobile] Adding Notes
The New and Improved Mobile App
Mobile App Overview
[Mobile] Upgrading to SyncOnSet 5.0
[Mobile] Inventory Overview
[Mobile] Character Closets
[Mobile] The New and Improved Inventory
[Mobile] Managing Inventory
[Mobile] Adding and Removing Inventory
Characters + Sets
[Mobile] Character View Overview
[Mobile] Viewing Characters by Scene
[Mobile] Sets Overview
[Mobile] Viewing Sets by Scene
Changes & Looks
[Mobile] Adding and Removing Changes
[Mobile] Building A Change
[Mobile] Adding and Removing Looks
[Mobile] Building Looks for HMU
The New and Improved Changes and Looks for Mobile
Budgeting and Money Tracking
Creating an Amort Episode
Budgeting for Costume
Budgeting for Miscellaneous
Budgeting for Props
Budgeting for Set Dec
Budget and Money Tracking Best Practices
Scenes/Characters Missing After Breakdown
Unable to Sync
Bag Tag Printing Skips Labels
Login Issues on the Mobile App
Cannot Edit Production
Miscellaneous Groups Don’t Match
Login Issues on the Website
Reports Skipping Pages
Editing the Name of a Script Revision
Web Browser is Slow
Creating Assets by Exporting Inventory from SyncOnSet Crew Tools
Creating Assets Manually
Reconciling Single Transactions as Assets
Reconciling Journal Entries
Bulk Reconciling Transactions
Adding Photos to an Asset
Uploading Documents to an Asset
Choosing the Correct Disposition
Creating Storage Locations and Sub Locations
Running Reports (Asset Pages, CSV, PDF, Asset Disposition Report)
Requests and Approvals
Creating, Editing, and Deleting Characters and Sets
Moving Assets Within AssetHub
Accessing AssetHub on a Mobile Device
Searching and Filtering Assets
AssetHub Best Practices for COVID Compliance
Using Barcodes with Assets
Features and Series
Exporting Asset Reports from SmartAccounting
Exporting Asset Reports from Global Vista
Exporting Asset Reports from PSL
Adding Project Users and Managing Permissions
User Permission Levels
Studios and Divisions
Creating Division Assets Manually
Adding Studio Users and Managing Permissions
Customizing Fields Within Departments
3/24/20 Release Notes
3/16/20 Release Notes
8/30/2019 Release Notes
Summer 2019 Release Notes
6/24/19 Release Notes
5/8/19 Release Notes
What's New in AssetHub 4.0?
Minimum System Requirements
All Crew Tools Webinars
Crew Tools for Production Coordinators
Introduction to Crew Tools Continuity Web: Script Breakdown, Revisions, Linking and Deleting Characters
Advanced Crew Tools: Best Practices & Pro Tips
Crew Tools Continuity for Episodic Teams: Block Shooting & Cross-boarding, Characters, Actors, and Inventory
SyncOnSet 5.0 Mobile App: Navigation, Uploading and Tagging Photos
Crew Tools Continuity Hair & Makeup
Crew Tools Continuity for Set Dec: Using the Mobile App
Budgeting & Money Tracking for Costumes
Budgeting & Money Tracking for Set Dec
Crew Tools for Episodics: Season Data Transfer
Crew Tools for Props: Introduction to Continuity & Budgeting (Web)
Transitioning to SyncOnSet 5.0 Mobile
Crew Tools for Costumes: Adding Inventory, Changes, and Photos in Continuity Web
Crew Tools for Students: Intro to Continuity Web
Crew Tools Continuity Web: Production-Wide Account Basics
All Asset Hub Webinars
Introduction to AssetHub 4.0: Demo
AssetHub: Managing Permissions & Adding Team Members
AssetHub: Managing Journal Entries, Returns, Merging, and Bulk Updating
Exporting Inventory from Crew Tools to AssetHub
Webinars for Costume
Webinars for Hair and Makeup
Webinars for Props
Webinars for Set Dec
Table of Contents
Updated by Jennifer Sneider
Crew Tools 5.0 is full of exciting changes! You’ll notice a new layout, but all your production information remains intact.
Are you a member of multiple departments? View information across all your departments simultaneously using the Department Selector.
The Product Switcher helps to quickly navigate between the Continuity and Budgeting workflows. If you are working on an Asset Hub-linked production, you can also navigate to Asset Hub!
The Universal Search bar has been improved to help you find what you’re looking for more efficiently 🔍. Quickly access a Scene, Character, Actor, Change, Look, Set, Wrap Box, or Inventory right from the search results! Click the category header to limit your results to that category.
View multiple episodes simultaneously using the Episode Selector. Scene numbers show the episode number as a prefix to the Scene (e.g. 101.1, 102.15). Block shooting just got much easier!
View the Character Index by selected episodes or see the entire list for the Full Season.
The Scene Index is customizable! Click the Choose Columns button to individualize your view and see only the information you want. You can also rearrange, resize, and sort columns. Use the search bar at the top of the table or click the Filter button to further refine your view.
Clone a Scene to create an exact copy where all Characters, Costume Changes, Hair and Makeup Looks, Sets, and Props are replicated. If a Character has multiple Changes in one Scene, create a duplicate with the same Scene number and assign the new Change.
Find the Scene description, Script Day, Shoot Date, Set, and general departmental notes in the Sidebar.
Photos tagged to the Scene appear in the photo carousel in the Sidebar. Use the dropdown to view photos for a specific department or episode. Upload photos in the Sidebar to automatically tag them to the Scene.
The Principal and Background Character tables display the Changes and Looks assigned to the Characters, along with Scene Wear/Look continuity notes.
Find Props assigned to Characters in the Scene and the continuity use notes in the Props table, which is also customizable! Click the Choose Columns button to individualize your view and see only the information you want. You can also rearrange, resize, and sort columns.
Background Characters can have different counts for each Scene, so you can create a background group once and then update the counts per Scene.
Find the Character description and general departmental notes in the Sidebar.
Photos tagged to the Character appear in the photo carousel in the Sidebar. Use the dropdown to view photos for a specific department. Upload photos in the Sidebar to automatically tag them to the Character.
The Scenes table displays the Costume Changes, Hair and Makeup Looks, and Props assigned to the Character for each Scene, as well as Scene Wear/Look continuity notes.
Toggle the view on the Props table to view either the Character’s full Prop Closet or just Personal Props. Click the Choose Columns button to customize your view and see only the information you want. You can also rearrange, resize, and sort columns.
- Related Articles: Character View Overview, The New and Improved Changes and Looks, Changes Overview, Looks Overview
All Inventory departments (Costume, Props, and Set Dec) share the same Inventory workflow, from creating Inventory to Wrap.
The Inventory Index is customizable! Click the Choose Columns button to individualize your view and see only the information you want. You can also rearrange, resize, and sort columns. Use the search bar at the top of the table or click the Filter button to further refine your view.
Each department can now create Storage Locations, Custom Types/Categories, and Custom Statuses and assign them to Inventory.
Update multiple data fields at once using the Bulk Update feature. Depending on the Inventory department, you can update the Character Closet, Category/Type, Status, Storage Location, Wrap Box, Disposition, and Set.
For more information, see Managing Inventory.
Photos tagged to the Inventory appear in the photo carousel in the Sidebar. Upload photos in the Sidebar to automatically tag them to the Inventory.
View or edit Wrap Box information in the Sidebar. If you have multiples of the item, you can wrap them in different Wrap Boxes!
The Item Details card only shows fields that contain data for a streamlined view. Other fields are available and will populate the page if data is entered.
If the Inventory is from the Costume department, you see a Changes table showing all Changes containing the Inventory.
If the Inventory is from the Props department, you see a customizable Scenes table showing all Scenes containing the Inventory.
If the Inventory is from the Set Dec department, you see a customizable Sets table showing all Sets containing the Inventory, along with all Scenes for each Set.
When creating a new piece of Inventory, you can customize the Create Inventory form. Click the Gear icon in the form to choose which fields display, and you’ll also notice we’ve updated the available fields. Select only what you want so you aren’t distracted by fields you don’t care about.
When creating Inventory, you can now create a duplicate of the item, saving you time by not having to enter the same details twice. You can also note the quantity of an item and wrap multiples in different Wrap Boxes.
- Related Articles: Inventory Overview
Wrap Box Index
You can add a Box Description so you know what is wrapped in the box, a Storage Location so you can find the box, Pallet information, and a photo so you can see a picture of everything in the box.
Use the search bar at the top of the table to search Wrap Box information and easily locate the box you need.
Wrap Box View
Find the Wrap Box description, Storage Location, and Pallet information in the Sidebar. Upload a photo in the Sidebar to show the contents of the box.
You can now wrap multiples of Inventory in multiple Wrap Boxes using the Quantity in Box field of an Inventory item! For example, if you have 10 t-shirts, you can wrap 3 of 10 in Wrap Box 1, 4 of 10 in Wrap Box 2, and 3 of 10 and Wrap Box 3.
You can also create Inventory from the Wrap Box! If you find an item on set that was never entered in Crew Tools, you can create it while you wrap.
The Costume department can view the contents of a Wrap Box either by Character or by Change. Changes wrapped in the box display in the Sidebar.
You can now upload photos on a Character View, Scene View, Change View, Look View, or Inventory View page and have the photos automatically tag to that entity.
You’ll find photo carousels for each department in the Sidebar on Scene View and Character View pages. Use the dropdown to select a department and view photos tagged to that Scene or Character.
New filters in the Gallery allow you to view photos by Shoot Date or Set, in addition to by Scene or Character.