Table of Contents

Netflix Wrap Workflow

Rachel Meyer Updated by Rachel Meyer

Welcome to SyncOnSet

The SyncOnSet platform creates a collaborative environment for teams to leverage from prep to shoot through wrap.

The following guide will walk you through the necessary steps to complete your wrap files in both Crew Tools and Asset Hub.

Crew Tools

Continuity and Budgeting tools designed to help crews stay organized and keep all of their day to day responsibilities in one place. Leverage Crew Tools to breakdown a script, add and manage item inventory, as well as pull reports for continuity and all necessary wrap files. For onset continuity, leverage the mobile app to easily upload continuity photos and notes from your mobile device to be shared in real time with the rest of your team.

Upload Continuity Photos

Sharing continuity photos with your department, production, and Studio is now easier than ever before. Photos can be added during production via the SyncOnSet mobile app or in bulk during wrap. See below for a step-by-step guide to adding your department's continuity in bulk to the production Gallery.

  1. Uploading and Tagging Photos
  2. Generate Continuity Report

Storage Inventory List

Step 1: Create a Wrap Box
  1. Click Add.
  2. Enter the Wrap Box information.
  3. Click Create to create one box or (+) to create and add another.
Add Wrap Box

Step 2: Add Inventory to a Wrap Box

Costume

See Add Existing Inventory to learn how to add Inventory to a Wrap Box.

Props / Set Dec

Select a Wrap Box from the Wrap Box Index or search for it in the Universal Search bar.

  1. Click Add on the Inventory table and select Create New.
  2. Give the new piece of Inventory the same name as the Wrap Box.
  3. Use the description field to list all the items to be stored in the Wrap Box.
  1. Attach Inventory photo(s) to item so they display on reports. To add photos:
  • Click the hyperlink of the item you just created.
  • Click the horizontal Ellipsis at the top of the sidebar.
  • Select Add Photo and upload the photo file.

Step 3: Generate a Storage Inventory Report

The Storage Inventory Reports are available on the Reports page for all Departments.

Costumes: Select Wrap Boxes Report.

Props: Select the Wrap Boxes Report and check the box to Include Inventory Photos.

Set Dec: Select the Wrap Box Detail Report.


Asset Hub

Asset Hub is used to digitally archive any item purchased over your studio's asset threshold*.

Once accounting has uploaded your department's asset list, you are now ready to start reconciling. The following steps will walk you through how to reconcile an asset from start to finish. Once this is complete you can generate a Final Asset Report for production.

*Consult with your studio directly for its asset threshold.

Pro Tip: An asset is considered reconciled once it has a clear Name, Photo, Disposition, and Wrap Box or Pallet #

Reconciling a Single Asset   

Note: Start on the Transactions page to see your department's asset list uploaded by accounting.
Step 1: Update the Disposition
  1. Click on Transactions in left navigation menu. 
  2. Click on a specific transaction and choose Create New in the expanded row. 
  3. Ensure the Asset Name is clear and concise (rename if needed).
  4. Click the Disposition * field and select an option from the drop-down menu.
  5. Click + Photo to upload a .jpeg, .JPG, or .PNG file.
  6. Click Save.
Note: Photos can be added on the Transaction Index or later on the Asset Index (see step 2)

Pro Tip: If more than one item will have the same disposition, such as "Storage", bulk update the disposition for multiple items at once.

To bulk update: Check the boxes inline with transactions you wish to update > click Bulk Update > hover over Update > select Disposition from the drop down menu.
Step 2: Add Photos from the Asset Index

After the item has been assigned a disposition, it will move from the Transactions page to the Assets page. 

  1. Click on Assets in the left navigation menu
  2. Click on the item to open the Asset Details view.
  3. Click the Camera icon in the top left corner to add a photo from your computer.
Step 3: Add a Wrap Box / Pallet #
  1. Using the Choose Columns icon in top right corner, check off Wrap Box so it is displayed as a column on the main Assets page.
  2. Hold down the Shift key and click the empty space where the box numbers will display.
  3. Add the wrap box or pallet # and press Enter.

How to Update an Asset

  1. Click on the item from the Assets page and it will bring you to the Asset Details.
  2. Click the orange pencil icon in the top right corner to edit or update the item's additional fields.
  3. Click Save.
  4. Click Assets on the left-side navigation panel to jump back to the main Asset list.

How to Handle Returns

  1. Locate the "in" and "out" (positive - and negative - amount) transactions.
  2. Checkmark both transactions using the boxes on the right hand side.
  3. Click Bulk Options > hover over Bulk Reconcile > select Create Asset.
  4. In the pop-up window, include information about the asset and set the disposition as "Returned". Then, click Create Asset.  A notification will appear at the bottom of the screen to confirm that the asset has been successfully created.  
  5. Repeat these steps for each positive - and negative - amount transactions you have. If you have multiple positive - and negative - amount transactions for the same asset, checkmark all of them before clicking Bulk Options

Generating the Final Asset Report

  1. Use the Choose Columns button to select all of the columns you'd like visible on the report. You can also drag the columns to change the order in which they are displayed on the report.
Note: Please display Photo, Asset Name, Department, Cost, Disposition, and Wrap Box.
  1. Select all the assets you'd like to see on the report.
Warning: Checking the checkbox in the header row will select all assets in the project, not just the ones displayed on the current page.
  1. Click Bulk Options > Export > PDF. The file will download once it finishes generating.

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